1.     Submission Phases​

Please note the two separate submission periods:

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​​​​2.    Early Bird Fee Guarantee

Since acceptance notifications for the Regular Phase come after the Early Bird deadline, we will honor  the Early Bird registration fee for the presenting author, provided the submission was entered during the Regular Phase.

Important: this benefit is specifically available for the author(s) traveling to present the work (defined in the abstract submission form), regardless of who submitted it online first.

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3.    Rules for Submission

• All abstracts must be submitted and presented in clear English with proper grammar and spelling of a quality suitable for publication. If needed, please have your abstract reviewed by a colleague who is a native English speaker, a university scientific publications office, or a copy editor before submitting.

• The presenting author should ensure that all co-authors are aware of the abstract's content before submission.

• Submitting an abstract indicates your acceptance of its publication on the Congress website and in the Congress journal supplement.

• Only the abstracts submitted by registered authors will be included in the final program.

• Each person may submit up to 3 abstracts. The maximum number of abstracts for which one person can serve as the presenting author is 3.

• The Scientific Committee (SC) will assign the top-scoring abstracts to poster presentation sessions based on evaluation scores. Abstracts will be reviewed and allocated to appropriate sessions according to their type and topic. The remaining abstracts will be displayed on screens during the break sessions.

• All submitted abstracts must include original data. Abstracts that say “data will be discussed in the presentation” will NOT be accepted.

• If an abstract was previously submitted to a different Congress but was not accepted, it can be submitted to this Congress as well. If it was previously presented, it cannot be submitted to WCRAPM 2027.​

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4.   Guidelines for Submission
Before you start, please gather the following information:​

1.      Author and co-authors’ details.

a)   Full first and family name(s)

b)   Affiliation details: department, institution / hospital, city, state (if relevant), country.

c)   Each abstract can include a maximum of 8 authors, with up to 3 affiliations per author. You must order the authors and select a presenter. The presenter must be registered at the conference.

           ​2.      Abstract title – limited to 25 Words in UPPER CASE

           3.      Abstract text – limited to 250 words

           4.      Images, tables and graphs:

a)  Graphs and images may only be uploaded in JPG format. The maximum file size for each graph or image is 500 KB. The maximum pixel dimensions are 600 (width) x 800 (height) pixels.

b)  When including a table, it is recommended to save it as an image and upload it to the abstract.

c)  A maximum of three images can be included per abstract.

 

The WCRAPM 2027 abstracts and videos will be submitted using the congress platform Kongreso. For this, the author in charge of the submission has to crate an account in the app or web page.

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Only abstracts with a "Submitted" status will be forwarded to the abstract reviewers for rating.

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Abstract Layout​

Abstracts must be submitted with the following sections:

• Background, aims and hypothesis

• Methods

• Results

• Conclusions

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Topics​

Each of the abstracts, regardless of the type of presentation, will be allocated to a specific topic.

• Central Nerve Blocks

• Peripheral Nerve Blocks

• Obstetric

• Postoperative Pain Management (Acute)

• Chronic Pain Management

• Paediatrics

• Ultrasound Guided RA (UGRA)

• Point-of-Care Ultrasound Use (PoCUS)

• Education and Technology

• Miscellaneous

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Evaluation

• The evaluation of the abstracts will be performed by the WCRAPM SC. Once received, the abstract will undergo blinded peer review by at least two reviewers.

• If there are major differences in the reviews, a special team of other members not involved in the original assessment will review the evaluations and resolve the discrepancies.

• The initial evaluation of abstracts will be using a specific rubric (70% of the final score) which considers: relevance and originality; scientific aspects (such as the explanation of hypotheses/research questions, design, analysis, and presentation of results, discussion, etc.); and formal aspects (such as manuscript structure and clarity of writing).

• All accepted abstracts will be displayed on poster format during the event. Among these, the most outstanding abstracts will be selected for poster oral presentation and receive on-site evaluation (30% of the final score), which considers presentation and defense performance. The winners will be selected from these.

• The evaluation rubric is accessible for those interested here: 
  Download WCRAPM 2027 Abstract Rubric

• Other submissions different from scientific abstracts, such as case reports, literature reviews, or historical research, will be assessed based on:

  • Relevance and originality

  • Review of the presented topic (depth, discussion)

  • Formal Aspects

• ​If any work does not fit into the categories mentioned earlier, the SC will assess and rate the work based on the criteria it sets.

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Notification and Registration

• Authors of accepted abstracts will receive a notification by e-mail with instructions for registration.

• To confirm acceptance, the presenting author must complete congress registration (paid registration) by the stated deadline.

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5.     Prizes

The Best Abstract will be announced during Congress Award Ceremony. The 1st, 2nd and 3rd place winners will receive their prize after the Congress.

 

• First place: 1000 USD

• Second place: 750 USD

• Third place: 500 USD

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6.     Abstract Submitter’s Declaration

Before submitting the abstract, the submitter will be required to confirm the following:

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1. I, the Abstract Submitter, confirm that I have reviewed this abstract and that all information is accurate. I understand that the content of this abstract cannot be changed or corrected after final submission, and I acknowledge that it will be published exactly as submitted.

 

2. Submission of the abstract constitutes my consent to publish it (e.g., congress website, programs, journal, other promotions, etc.).

 

3. I, the Abstract Submitter, affirm that I am the sole owner or have the rights to all the information and content (“Content”) submitted to WCRAPM 2027 and the Scientific Committee (“The Organizers”). The publication of the abstract does not violate any third-party rights, including but not limited to intellectual property rights.

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4. I, the Abstract Submitter, grant the Organizers a royalty-free, perpetual, irrevocable, non-exclusive license to use, reproduce, publish, translate, distribute, and display the Content.

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5. The Organizers reserve the right to remove any abstract that does not comply with the above from any publication.

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6. I hereby confirm that the contact details saved in this system belong to the corresponding author, who will be notified about the abstract's status. The corresponding author is responsible for informing the other authors about the abstract's progress.

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Important note – Ethics Committee Approval

Only work that has received approval from the local animal or human ethics committee, as appropriate, will be considered for presentation and publication. A statement confirming ethics committee approval should be included in the abstract, and you will be asked to confirm that approval has been applied for or granted before submitting your abstract. When submitting your abstract, please upload the Ethics Committee Approval as an attached PDF document.

 

Abstracts that have not been approved will not be accepted—unless they fit into the specific categories listed below. 

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Ethical committee approval is required for the following scenarios:

1.   If patients are involved in the study

2.   Anonymous retrospective data collection—unless local committee authorizes otherwise

3.   Audit Study – unless the local committee authorizes otherwise

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Ethical committee approval is NOT required for the following scenarios:

1. Medical personnel questionnaire survey

2. Case Studies (less than 3 cases)– With Patient Consent

3. Literature Reviews

4. Historical Research

5. Research Conducted on Artificial Model

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