Rules for Submission

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• All abstracts must be submitted and presented in clear English with proper grammar and spelling of a quality suitable for publication. If needed, please have your abstract reviewed by a colleague who is a native English speaker, a university scientific publications office, or a copy editor before submitting.

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• The presenting author should ensure that all co-authors are aware of the abstract's content before submission.

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• Submitting an abstract indicates your acceptance of its publication on the Congress website and in the Congress journal supplement.

 

• Only the abstracts submitted by registered presenting authors will be included in the final program.

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• Each person may submit up to 3 abstracts. The maximum number of abstracts for which one person can serve as the presenting author is 3.

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• The Scientific Committee (SC) will assign the top-scoring abstracts to poster presentation sessions based on evaluation scores. Abstracts will be reviewed and allocated to appropriate sessions according to their type and topic. The remaining abstracts will be displayed on screens during the break sessions.

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• All submitted abstracts must include original data. Abstracts that say “data will be discussed in the presentation” will NOT be accepted.

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• If an abstract was previously submitted to a different Congress but was not presented, it can be submitted to this Congress as well. If it was previously presented, it cannot be submitted to WCRAPM 2027.

 

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Guidelines of Submission

 

Before you start, please gather the following information:

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1. Author and co-authors’ details:

        a) Full first and family name(s)

        b) Affiliation details: department, institution / hospital, city, state (if relevant), country.

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Each abstract can include a maximum of 8 authors, with up to 3 affiliations per author. You must order the authors and select a presenter.

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2. Abstract Title – limited to 25 Words in UPPER CASE

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3. Abstract text – limited to 250 words

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4. Images, tables and graphs:

Graphs and images may only be uploaded in JPG format. When including a table, it is recommended to save it as an image and upload it to the abstract. A maximum of three images can be included per abstract.

The maximum file size for each graph or image is 500 KB. The maximum pixel dimensions are 600 (width) x 800 (height) pixels. You can only upload graphs in JPG format.

 

Only abstracts with a "Submitted" status will be forwarded to the abstract reviewers for rating.

 

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Abstract Layout

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Abstracts must be submitted with the following sections:

• Background and aims

• Methods

• Results

• Conclusions

 

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Evaluation

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The evaluation of the abstracts will be performed by the WCRAPM SC. Depending on the type of work presented, the SC will carry out an appropriate review.

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1. The abstracts will be evaluated using a specific rubric for both the abstract and the presentation, which considers: relevance and originality; scientific aspects (such as the explanation of hypotheses/research questions, design, analysis, and presentation of results, discussion, etc.); and formal aspects (such as manuscript structure and clarity of writing).

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2.Case reports, literature reviews, or historical research will be assessed based on:

       1. Relevance and originality

       2.Review of the presented topic (depth, discussion)

       3.Formal Aspects

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3.If any work does not fit into the categories mentioned earlier, the SC will assess and rate the work based on the criteria it sets.

 

The evaluation rubric will be accessible for those interested.

Each abstract will be reviewed by at least two evaluators using the specified rubric. If there are major differences in the reviews, a special team of other members not involved in the original assessment will review the evaluations, gather information from the evaluators, and resolve the discrepancies.

The best abstracts will be selected for oral presentation and assessed using the same criteria; the quality of the presentation will also be evaluated on the day of the event.

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The winners will be selected from these.

 

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Abstract Submitter’s Declaration

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Before submitting the abstract, the abstract submitter will be required to confirm the following:

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1. I, the Abstract Submitter, confirm that I have reviewed this abstract and that all information is accurate. I understand that the content of this abstract cannot be changed or corrected after final submission, and I acknowledge that it will be published exactly as submitted.

 

2. Submission of the abstract constitutes my consent to publish it (e.g., congress website, programs, journal, other promotions, etc.).

 

3. I, the Abstract Submitter, affirm that I am the sole owner or have the rights to all the information and content (“Content”) submitted to WCRAPM 2027 and the Scientific Committee (“The Organizers”). The publication of the abstract does not violate any third-party rights, including but not limited to intellectual property rights.

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4. I, the Abstract Submitter, grant the Organizers a royalty-free, perpetual, irrevocable, non-exclusive license to use, reproduce, publish, translate, distribute, and display the Content.

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5. The Organizers reserve the right to remove any abstract that does not comply with the above from any publication.

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6. I hereby confirm that the contact details saved in this system belong to the corresponding author, who will be notified about the abstract's status. The corresponding author is responsible for informing the other authors about the abstract's progress.

 

Important note – Ethics Committee Approval

Only work that has received approval from the local animal or human ethics committee, as appropriate, will be considered for presentation and publication. A statement confirming ethics committee approval should be included in the abstract, and you will be asked to confirm that approval has been applied for or granted before submitting your abstract. When submitting your abstract, please upload the Ethics Committee Approval as an attached PDF document.

Abstracts that have not been approved will not be accepted—unless they fit into the specific categories listed below. 

Ethical committee approval is required for the following scenarios:

1. If patients are involved in the study

2. Anonymous retrospective data collection—unless local committee authorizes otherwise

3. Audit Study – unless the local committee authorizes otherwise

Ethical committee approval is NOT required for the following scenarios:

1. Medical personnel questionnaire survey

2. Case Studies (less than 3 cases)– With Patient Consent

3. Literature Reviews

4. Historical Research

5. Research Conducted on Artificial Model

 

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